JOB INFO

Job Title

Executive Assistant (Black Belt preferred)

JobID

JOSJEN

Industry

Real Estate

Location

LATAM

Status

Full Time

Work Schedule

Monday-Friday, 9:00 AM - 6:00 PM EDT

Pay rate

$8-$10/hour

Target Start

ASAP

JOB DETAILS

About the Client: The client operates a dynamic and growing real estate business focused on providing top-tier services to buyers, sellers, and investors. With a commitment to efficiency and client satisfaction, the business leverages technology and streamlined processes to enhance operations. The client seeks a dedicated Executive Assistant to help systematize workflows, manage client interactions, and support business growth.

About the Role: We are seeking a highly organized and proactive Bilingual Executive Assistant (English/Spanish) to support the administrative and operational needs of a fast-paced real estate business. The ideal candidate will have strong administrative, organizational, and systems-building skills, with a keen eye for process improvement. This role is crucial for systematizing the business, coordinating with clients, and managing essential backend operations.

Key Responsibilities

• Handle everything outside of the business owner's top 20% responsibilities.
• Take full ownership of all administrative and non-revenue-generating tasks.
• Document existing business systems and innovate new ones to improve efficiency.
• Coordinate with clients, schedule appointments, and manage communications.
• Oversee transaction coordination and document management.
• Support the business owner with personal assistant tasks, including travel booking and schedule management.
• Organize and systematize the business for scalability and operational efficiency.
• Ensure smooth and efficient client interactions, handling tough situations professionally.
• Utilize and manage CRM software (preferably with real estate experience).
• Be highly responsive to both the business owner and clients.

Required Qualities & Non-Negotiables

The ideal candidate must be:

• Bilingual (English/Spanish) with little to no accent.
• Assertive, proactive, and a critical thinker.
• Highly structured, organized, and responsible.
• Reliable, trustworthy, and transparent.
• Creative, personable, and able to work independently.
• Capable of handling tasks with minimal supervision.
• Comfortable making and receiving phone calls.
• Able to work weekends.
• Equipped with a reliable, fast internet connection.
• Excellent at communicating effectively with the business owner and clients.
• Committed to finishing what they start.

Preferred Qualifications & Additional Skills

• Problem solver who takes initiative.
• Experience with RingCentral.
• Experience with real estate CRMs and transaction coordination.
• Six Sigma Black Belt certification (strongly preferred).
• Ability to build out systems and processes to improve business efficiency.
• Ability to handle difficult clients professionally.
• Generator backup power for uninterrupted work.
• Passion for learning, growing, and making a difference in the company.