About the Company

The client is a Texas-based general contractor specializing in roofing and comprehensive construction services. With a strong presence in the Hispanic community, the business is co-managed by a husband-and-wife team who prioritize quality craftsmanship and responsive service. Their commitment to excellence and community engagement has established them as a trusted provider in their region.

Role Overview

We are looking for a proactive and detail-oriented Executive Virtual Assistant based in Latin America to assist with administrative, scheduling, and CRM management tasks. The ideal candidate is bilingual (English and Spanish), tech-savvy, and experienced in supporting business operations remotely. This role is crucial to maintaining organized workflows and improving lead follow-up for the growing construction business. You will be working directly with Trent and Sarah, helping to manage daily schedules, input data, and coordinate internal processes.

Key Responsibilities

• Calendar Management & Scheduling: Coordinate appointments, track job schedules, and set reminders for meetings and deadlines.
• Lead Management: Enter and organize incoming leads, follow up as needed, and ensure CRM is up to date.
• Document Handling: Prepare and organize proposals, budgets, and permit forms; update spreadsheets and internal documents.
• CRM Management: Use Trello (or similar tools) to track project statuses, labor costs, and customer interactions.
• Administrative Support: General data entry, updating reports, filing permits, placing material orders (e.g., through Home Depot website).
• Communication Support: Provide bilingual assistance in English and Spanish, both written and verbal, to support the company’s diverse clientele.
  
  

Qualifications & Skills

• Required:
  • Fluent in English and Spanish (written and spoken)
  • Strong organizational and time management skills
  • Experience with Google Workspace (Docs, Sheets), Microsoft Excel/Word
  • Proficiency with Trello or similar CRM/project management tools
  • Excellent attention to detail and ability to follow instructions precisely
  • Fast, responsive communicator and self-starter
• Preferred:
  • Prior experience supporting a construction or service-based business
  • Familiarity with online ordering systems (e.g., Home Depot)