C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
" PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH"
Job Title : Executive Coordinator
Job ID : JOEBEN
Industry : Painting Services
Location : LATAM
Hours : Monday-Friday, 8:00AM to 5:00PM EST
Pay rate : $6-$7/hour
Target Start : December 2nd week
About the Client:
The Client is a reputable painting company known for delivering high-quality painting services that complete projects efficiently and with exceptional attention to detail. They specialize in transforming spaces quickly while maintaining high standards of craftsmanship. The Client values team members who are proactive, self-sufficient, and who bring a strong sense of responsibility to ensure seamless, professional experiences for each customer.
Role Overview
We are looking for a proactive and detail-oriented Executive Coordinator who can handle a variety of administrative, scheduling, and production coordination tasks. The ideal candidate will be bilingual, highly organized, and capable of learning new systems quickly. You will be working closely with Joel and Norless, supporting their management styles by bridging communication gaps, managing calendars, handling financial tasks, and assisting with production planning.
Key Responsibilities
- Administrative Support:
- Manage email correspondence, ensuring timely responses and follow-ups.
- Assist with job cost tracking and data entry for business plans.
- Maintain accurate and up-to-date records in company systems.
- Production Coordination:
- Update and manage production calendars, scheduling crews and tracking job changes.
- Document decisions made during meetings and coordinate updates with the operations manager.
- Support scheduling for both sales and production activities.
- Financial and KPI Tracking:
- Handle invoicing, tracking payments, and following up on outstanding invoices.
- Monitor key performance indicators (KPIs) and assist in setting weekly business goals.
- Prepare weekly reports for Joel to review progress and performance metrics.
- Calendar Management:
- Organize and manage calendars for sales meetings and production schedules.
- Coordinate appointments and adjust schedules as needed to maximize efficiency.
- Communication Bridging:
- Act as a point of contact between English-speaking and Spanish-speaking team members and clients.
- Ensure clear and effective communication across all stakeholders.
Candidate Requirements
- Bilingual: Fluent in both English and Spanish (spoken and written).
- Experience: Previous experience in a similar role (administrative, executive assistant, or production coordination).
- Skills:
- Highly organized and detail-oriented.
- Strong communication and interpersonal skills.
- Quick learner, comfortable with new systems and software.
- Proficient in tools like Google Meet, Microsoft Office, and project management software.