Job Title

Remote Executive Assistant / Office Coordinator

Job ID

GREJUL2

Industry

Construction

Location

LATAM and SA

Job Status

Full Time

Work Schedule

6:00 AM to 3:00 PM EST (Flexible based on location)

Pay Rate

LATAM $7 to $8 / SA $9 to $10

Target Start

June 1 or earlier

ROLE OVERVIEW

ABOUT THE CLIENT

Our client is a premier custom home builder based in North Carolina. Founded by a second-generation general contractor with over 30 years of industry experience, the company is dedicated to constructing "legacy homes" residences designed to be cherished and passed down through generations. With unlimited general contractor licenses in both North Carolina and South Carolina, our client emphasizes quality over quantity, focusing on delivering exceptional craftsmanship and fostering lifelong relationships with homeowners. The team leverages modern tools like JobTread to provide clients with real-time project updates, transparent financial insights, and centralized communication, ensuring a seamless building experience.

ABOUT THE ROLE

We’re hiring a Remote Executive Assistant / Office Coordinator to provide high-level administrative support to the CEO while helping keep the office running smoothly. In this dual-role position, you’ll be responsible for managing calendars, scheduling meetings, assisting with communication, and coordinating basic internal processes to keep things organized behind the scenes.

This is a remote position ideal for someone who is detail-oriented, tech-savvy, and able to anticipate needs before they arise. You’ll play a key part in keeping the executive’s schedule streamlined and ensuring day-to-day operations remain efficient and professional.

KEY RESPONSIBILITIES

• Answer Phones
• Manage and prioritize owners’ emails, ensuring timely responses and communication.
• Prepare documents
• Update and maintain the executive's calendar, scheduling appointments, meetings, and events.
• Utilize social media platforms to enhance the company's online presence and ask for reviews
• Communicate with leads and prep for sales calls
• Coordinate and schedule meetings, appointments, and events.
• Prepare and organize documents, reports, and presentations.

REQUIRED QUALITIES & NON NEGOTIABLES

• Proven experience as an administrative assistant.
• Strong social media management skills.
• Excellent organizational and multitasking abilities.
• Previous construction office experience is a plus.
• Exceptional communication and interpersonal skills.
• Eager to learn
• Trustworthy with confidential information
• Self-motivated with a strong work ethic

QUALIFICATIONS AND SKILLS

• Excellent written and verbal communication skills in English
• Experience in the construction industry is a plus
• Administrative & Organizational
• Strong calendar and email management skills
• Exceptional attention to detail and time management
• Professional email and phone etiquette