Inside Out

    Job Title : Executive Virtual Assistant

    Job ID : SHAJUL

    Location : Remote-PH

    Hours : Monday-Friday, 08:00AM - 05:00PM PST

    Pay rate : $5/hr-$6/hr

    Target Start : First week of December - Thanksgiving break on 11/28-12-01

    About the Role
    We are looking for a versatile and proactive Executive Virtual Assistant to join our team, supporting an Operations Manager in both business and personal endeavors. You will play a critical role in managing day-to-day tasks, developing processes, and contributing to the overall efficiency of business operations. This is a full-time role with flexibility for occasional night work during onboarding. Confidentiality is key, and an NDA will be required.

    Operations Management Support:

    • Scheduling & Task Management: Coordinate project tasks and schedules using Slack and Google Workspace tools.
    • Data Reporting: Create detailed Excel and Google Sheets reports and dashboards to track performance metrics.
    • Email Management: Organize, prioritize, and handle email communications for streamlined responses.
    • Presentation Design: Design high-quality presentations in PowerPoint for team meetings and client engagements.
    • Process Improvement: Assist in building and refining business and personal processes to enhance efficiency.
    • Vendor Coordination: Handle logistics, vendor relationships, and procurement tasks.



    Business & Personal Support:

    • Website Maintenance: Assist with building and maintaining websites for business needs.
    • Graphic Design: Create and edit visuals for social media, presentations, and marketing materials.
    • Scheduling & Travel Arrangements: Manage calendars, travel bookings, and other personal logistics.
    • Client Relations: Provide excellent customer service, supporting client and partner relationships.

    Requirements:

    • Experience: Prior experience as a Virtual Assistant or in a similar administrative role.
    • Tech Skills:
      • Proficient in Excel, Google Sheets, and Slack for data management and team collaboration.
      • Familiarity with Microsoft Office, Google Workspace, and CRM software.
      • Basic graphic design skills (e.g., Canva or Adobe).
    • Soft Skills:
      • Strong multitasking, organizational, and problem-solving abilities.
      • Excellent English communication skills, both written and verbal.
      • Ability to create and refine systems for process efficiency.
    • Flexibility: Willing to work occasional night hours (Eastern Time Zone).
    • Confidentiality: Willing to sign a Non-Disclosure Agreement (NDA).
    • Growth Mindset: Adaptable, eager to learn, and ready to take on new challenges.

    Preferred Skills:

    • Project Management: Experience using Asana or similar tools.
    • Basic Accounting: Understanding of invoicing, accounts receivable (AR), and accounts payable (AP).
    • CRM Systems: Familiarity with CRM software and automation tools.



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