C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.


" PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH"

Job Title : Office Admin and Production Scheduler

Job ID : SEANA

Industry : Painting Services

Location : PH/LATAM

Hours : Monday-Friday, MST, 8 AM - 5 PM with a one-hour lunch

Pay rate : $4-$6 per hour, depending on experience

Target Start : ASAP

About the Client
The Client is a reputable painting company known for delivering high-quality painting services that complete projects efficiently and with exceptional attention to detail. They specialize in transforming spaces quickly while maintaining high standards of craftsmanship. The Client values team members who are proactive, self-sufficient, and who bring a strong sense of responsibility to ensure seamless, professional experiences for each customer.

About the role:

We are looking for an organized and proactive Office Admin and Production Scheduler to join our team. This role involves a variety of administrative, scheduling, and communication tasks to support our office operations and production workflow. The ideal candidate should have strong English communication skills and be comfortable managing multiple tasks efficiently.

Key Responsibilities

• Email Management: Communicate with clients by sending emails through Podium and other platforms.
• Data Entry: Track and enter job hours in Excel to manage job costing and payroll through Payday software.
• Internal Recruitment: Assist in hiring painters by screening and coordinating with candidates.

• Social Media and Design: Create simple social media graphics and other visuals as needed using Canva.
• Order Processing: Post and manage paint orders in Google Hangouts; track orders and coordinate with painters.
• Phone Support: Answer incoming calls, direct them to the appropriate department, and make outbound calls when needed.

• Strong English Communication: Excellent written and verbal skills.
• Experience with Preferred Software:
  • ConnectTeam
  • Podium
  • Salesforce
  • Google Hangouts (for internal communication)
  • Gmail
  • Canva

Training: A 2-4 week training period will be provided to familiarize you with the role and responsibilities.

If you are detail-oriented, have great communication skills, and are interested in supporting a dynamic team, we would love to hear from you!